just for us
The consent form
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the consent form
How filming consent would really work
A draft, waiting for your read. No client is asked anything until you have been through this and told us what a real visit would need changed. After your read, the form itself gets written up properly in legal language.
No hoarding charity or professional organising body publishes a photography code, so we built one from the strongest sources that exist: broadcasting welfare codes, adults-at-risk photography guidance, data-protection law, and how doctors separate private records from anything published. What follows is deliberately stronger than anything the industry asks for.
the shape
Three separate yeses, each one reversible
Each stage is signed on its own, can be withdrawn on its own, and none is ever a condition of the support.
Stage A · Consent to film
Photos and clips for our private working records only, the ones we already keep. Nothing goes anywhere.
Stage B · Consent to edit
We may prepare an anonymised edit that could one day be published. Still nothing public.
Stage C · Consent to publish
The finished edit can go on named channels, each channel its own tick box. Only signed after they have watched the actual final edit.
in writing
What the form commits us to
Never a condition of the work
Support proceeds identically whatever they answer, and saying no changes nothing, not the service, not the fees, not the warmth. The form says this in writing.
Nothing identifiable, ever
No faces, no real names, voices left out or altered, addresses and street views and house numbers blurred, letters and documents and parcels never in shot, location data stripped from files. The client can veto any single shot or any recognisable belonging. We also check the sneaky routes: mirrors, reflections, neighbours’ voices, distinctive possessions.
They approve before anything appears
The client watches the finished edit, then has two pressure-free weeks to think, and only then are they asked to sign stage C. Never at the emotional moment a room is finished, that is when a yes is least freely given.
Changing their mind is as easy as agreeing was
Any stage, any time, by any medium, message, call, or in person. We acknowledge within 48 hours and take it down within 14 days, and we ask the platforms to remove copies. The form is honest that copies other people re-shared may not be recallable. Withdrawing never affects their support.
It ends
Published use runs four years from publication, then we stop using the footage and delete it. Any new use or new channel needs fresh consent.
Dignity while filming
Filming respects welfare, wellbeing and dignity, stops instantly on request, and never happens during visible distress. The framing is progress documentation, never a shock reveal.
Only the client signs
Never a family member or support worker on their behalf. An easy-read version is available, and they are welcome to have someone they trust with them when signing. If there is any doubt about capacity to consent, and a severely overwhelmed home can itself be reason to pause, we do not film.
The data side, stated plainly
The form carries the formal privacy notice: who holds the footage, the lawful basis, a separate signature line acknowledging that footage of a home may indirectly reveal mental-health circumstances, what YouTube publication means, how long consent records are kept, and how to complain to the ICO. No payment is involved, we are never obliged to use the footage, and the client stays anonymous by default with no identifying credit.
on the ground
Visit by visit
- First visit: no filming ask, ever. The possibility is mentioned in the welcome pack only, and never raised in person on day one.
- Stage A comes no earlier than the second visit, after at least seven days to think. Footage stays private and client-controlled.
- Every filmed session starts with a fresh spoken check, logged. Camera down the moment anyone asks.
- Stage C only after the work or a milestone is complete: they watch the actual final edit, then two contact-free weeks, then the signature.
- After publishing we check in at about one month and again at about six, restating each time how to change their mind.
- One consent file per client holds everything: forms, the spoken-check log, edits shown, publication dates, check-ins, any withdrawal.
what we need from you
You know your clients; we wrote a framework. Read it as if you were sitting in a real home with a real person: where would this feel wrong, heavy-handed, or not protective enough? Which words would land badly? What would an actual visit need changed? Your corrections shape the form before any lawyer-ish wording is written.
anything on your mind?
Type it here and it lands straight on David's list, or just tell him over tea.